Finance Payroll Specialist

Job Summary
The Payroll Finance role is responsible for managing payroll accounting, ensuring accurate
salary processing, statutory compliance, and reconciliation of payroll-related financial
records. The role works closely with HR, finance, and external vendors to ensure timely
payroll processing and compliance with regulatory requirements.

Key Responsibilities
1. Payroll Processing & Validation
 Review monthly payroll inputs including new joiners, exits, salary revisions, bonuses,
and deductions.
 Validate payroll reports received from HR / payroll vendors before processing
payments.
 Ensure timely salary disbursement to employees.

2. Payroll Accounting
 Pass monthly payroll accounting entries in ERP (salary expense, provisions,
reversals).
 Reconcile payroll GL accounts including salary payable, reimbursements, and
provisions.
 Maintain payroll cost center allocations and ensure accurate financial reporting.

3. Statutory Compliance
 Ensure compliance with statutory deductions such as PF, ESI, PT, TDS on salaries,
and labour law requirements.
 Verify statutory payments and returns filed by payroll vendors.
 Coordinate during audits and regulatory reviews.

4. Reconciliation & Controls
 Perform reconciliation of payroll registers with bank payouts and accounting records.
 Reconcile statutory liabilities and ensure timely payments.
 Strengthen payroll internal controls and audit readiness.

5. Payroll Reporting & MIS
 Prepare payroll MIS reports including salary cost analysis, headcount cost, and
variance analysis.
 Support finance leadership with payroll cost forecasts and budgeting.

6. Audit & Compliance Support
 Support internal audit, statutory audit, and tax audits relating to payroll.
 Maintain documentation for payroll workings, approvals, and reconciliations.

7. Stakeholder Coordination
 Work closely with HR, payroll vendors, and finance teams to resolve payroll issues.
 Handle employee payroll queries related to tax, deductions, and salary payments.

Key Skills & Competencies
 Strong understanding of payroll accounting and statutory compliance
 Knowledge of TDS on salaries, PF, ESI, gratuity, leave encashment accounting
 Experience with ERP systems (SAP / Oracle / PeopleStrong / similar payroll
tools)
 Strong reconciliation and analytical skills
 Attention to detail and ability to handle confidential information

Qualifications
 CA Inter / CMA / MBA (Finance) / B.Com
 2–6 years of experience in payroll finance, payroll accounting, or finance
operations

Preferred Experience
 Experience in shared services or large employee payroll environments
 Exposure to payroll vendors and HRMS systems
 Experience handling audit and compliance for payroll